Main Duties and Responsibilities:
1. Administration and management (Sponsors)
ü Set a Sponsorship Goal and create a strategy, in partnership with the sponsor.
ü Secure new and existing cash sponsorships.
ü Ensure all qualifying sponsor logos are included in publications (newsletters, program, etc.).
ü Update information, statistics as and when needed for the promotion or fundraising in the Organisation.
2. Coordination and correspondence
ü Facilitate contact and follow up with past and potential new sponsors.
ü Ensure a Proof of Performance package is delivered to each sponsor.
ü Managing and reviewing effective sponsor relationship through correspondence (writing and sending letters/greetings for all (past and potential) sponsors)
ü Ensure all aspects of sponsorship programs, mail shot, e – newsletters are delivered in professional and timely manner.
ü Act as a sponsorship liaison /host to visiting sponsors and distribute event reports to sponsors and ensure right information about El Shaddai.
ü Corresponding with all Coordinators in various countries.
ü Reporting & Correspondence
3. Reporting and documentation
ü Maintain accurate records of all sponsors approached and outcomes (Handling the response form given by ESCT).
ü Responsible to maintain & update necessary records and files as per QMS stipulations.
ü Update and maintain sufficient stock of ESCT literature/promotional material.
ü Maintaining, compiling editing and documenting the monthly and annual reports of all ESCT/, projects, e – newsletter/publication/literature.
ü Maintaining donation received file.
ü Dispatch Welcome pack to prospective sponsors/donors of a child/project; update sponsor Database & Maintain a register (hard copy).
ü Maintain and update a database of sponsor contacts and emails, relevant information other than UK sponsors.
ü Preparing quarterly report for UK trustee meeting and Indian Trustee Meeting and updating MD with regard to the same.
ü Update Database with new admission and exit details and as and when transferred.
ü Update sponsors if required (UK sponsors will be updated by UK Trustee).
ü Create Child Profile for sponsorship purpose and update as and when required.
4. Evidencing, Handling Emails and Website
ü Check, forward and reply for necessary emails to the concerned Management personnel
ü Evidencing of restricted funds & need list (Collect photos Information & send to the sponsors, UK trustees, Other countries & Management
ü Follow -up and updating need list, projects of Homes, Shelters, Centres and SNS as and when approved by management and ready to put on the website.
ü Follow up with the online database for UK office & the Co-founders to view.
ü Sending Photos, email to the sponsors of their sponsored child in case of Birthday & as applicable.
5. Other Country Sponsorship:
ü Update the sponsor list in the Database.
ü Print out every statement that comes from the other countries Trustees and file for record.
ü Allocate New Child for the Sponsors & send the profile and other details through email or Post.
6. Online Fundraising
ü Handling Global Giving by updating information, projects, campaigns and attending the webinar as when required and giving weekly feedback to the MD.
ü Prepare project proposal, blogs etc., as per the requirements
6. General Responsibilities
ü Child-Sponsor Database and Interactions
ü Updating and documentation
ü Printing of flyers, promotional materials, RF books envelops and cards.
ü Handling website issues and queries and updating the website information.
ü Follow up with online donation and queries.
ü Maintain accurate records of all sponsors approached and outcomes.
ü Updating every month with the list of children in Homes and Shelter/Centre/Outreach Project through email and keeping record of the same.
ü Saving weekly, monthly and annual reports and pictures in the Drive.
Visit for more info Sponsorship Secretary
Tagged as: Other
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